Class Management Software ‘Must Haves’

We can’t speak for everyone, but at Jackrabbit, class management software is created with you in mind. The idea is that by taking your business from paper to technology you can streamline processes that could otherwise take hours or clog your file cabinets.

Whether you currently have a class management system in place or you’re considering adopting one, here are a few key features for you to get the most out of your class management software.

6 Key Features For Your Class Management Software

Time Management

Managing staff timesheets in a single portal can eliminate frustration for you and your staff. Rather than depending on an excel sheet and keeping track of texts for time-off requests, a dashboard with the ability for staff to input hours worked will allow you to create schedules quickly and manage payroll with the push of a button.

End-of-year reporting allows you to calculate regular and overtime hours and can help you make staffing decisions for the next year. You can measure hours worked against employee performance and see how long it took for some employees to complete tasks.

[UPCOMING WEBINAR] Join Sean Dever, CPA and payroll expert, on December 14 at 1:00 pm for a webinar on new hiring practices and 2022 payroll budgeting.

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Collaboration

Your staff and coaches are often your biggest asset when it comes to knowing what is going on in your business and industry. Giving them a platform to input data and track student skills creates cross-team communication. Take it a step further and make sure your class management software has the ability to send emails and texts to both staff and parents. Some other things to enhance collaboration include:

  • File sharing
  • Announcement board
  • To-do lists
  • Shared event calendars

Real-Time Reporting

Any good class management software includes comprehensive reporting features. The best class management software can show you powerful metrics at a glance. Your reports wish list will vary depending on your industry from swim school to cheer gym but, at a base level, there are a few key performance indicators (KPI) reports you should always want – attendance, transactions, communication (email bounces), retention, revenue, enrollment, and fees owed.

Data Analytics System

With reporting, comes a need for a way to extract data and present it in an easy-to-understand way. You won’t be able to fully take advantage of all the data you have at your fingertips unless your class management software has a dashboard for reports.

Robust Financial Features

For a full picture of your financial health, the best-case scenario is finding software that integrates with your financial platform. This will allow you to keep track of your accounts receivable and expenses as well as organize customer billing information and transactions. Rather than having to manually run credit cards each month, you can automatically post tuition and have an up-to-date snapshot of your financial health.

One of the best parts of having integrated financial software is that you can keep a pulse on your budget all year. This makes end-of-year reporting easier than ever.

Mobile App

Sometimes a mobile-friendly software isn’t enough and a mobile app to enhance your customer experience is the best route. An app with the ability to customize it to your business brand and have the same capabilities as the web-based software is the perfect combination. Schedule push notifications, access class and event information, create a virtual punch card – the opportunities are endless! Upgrading your customer experience will only bring positive results.

Whatever you decide, make sure your class management software can be customized to your business. Jackrabbit isn’t a ‘one size fits all’ solution and we’ve seen time and time again how important it is to create an environment specific to your business practices.

Sign up for a customized 30-minute Jackrabbit Class Demo to see how Jackrabbit can check things off your ‘must have’ list.

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By |December 2nd, 2021|Business News|0 Comments

About the Author:

With experience as a competitive swimmer and coach, Haley is passionate about helping businesses get the most out of their class management software. As part of the Marketing Team, she spends her time connecting with clients and showing future clients how Jackrabbit can change their business for the better. Outside of work hours you can find Haley out on the boat, on the search for the best brunch food, or cheering on the South Carolina Gamecocks.

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