To keep your gym, music, or swim school profitable, you need to master the art of filling available class openings at the beginning of your enrollment period and as space becomes available throughout the session. Every empty spot means a loss of revenue. Thankfully, class management tools like Jackrabbit Class help you streamline enrollment processes and fill up every available spot in your class schedule.
Before exploring why you should opt to streamline your enrollment process using an online platform, let us discuss a little about the key challenges youth activity centers like yours can face when looking for new students.
The Top Challenges of Enrolling New Students
The biggest problem with the traditional way of enrolling students is paperwork. Manually registering is time-consuming, frustrating, and confusing for everyone involved – potential students, their families, and your administrative staff.
Imagine a simple but common scenario: someone has nearly finished completing the enrollment form, pen on paper. At the last moment, they realize that they have a conflict during the day and time of the class they selected on the paper enrollment form.
Except for the very few who are truly dedicated to starting the class, most will just ball up the paper and not waste time filling in a new one. Each of these people is a potential student that your business has just lost.
Paper-based enrollment forms have many other drawbacks:
- Some sections are redundant and students must fill in the same information again
- They can get lost or damaged during handling
- They put off busy parents, who are used to online conveniences
- You have a limited reach – this form can only be received by handing it off, whether in the mail, at your center, etc.
Even student enrollment by email or phone is less effective. There is a high risk of overlapping schedules or missing details about one or several students.
How to Streamline the Enrollment Process
Now, let us look at the modern and efficient method of signing up students for your classes. Class management software replaces manual registration processes with streamlined, online experiences. It remembers every detail about every student and stores it safely in a database you can access from anywhere.
Moreover, online registration tools let potential students be in control and select or edit the day and time slot when they want to attend. Here is how this works:
1. Embed the Online Enrollment System Into Your Website
Jackrabbit’s Online Registration features make it easy for you to embed code to display your class schedule directly on your website. You can customize the schedule’s display to match the design and branding of your website, creating a consistent experience for website visitors.
As you make changes to your classes and schedule in Jackrabbit, changes are immediately reflected on your website as well. This will allow parents to identify class openings and decide on which classes to enroll in. If a class is full, a parent can easily add their child to a waitlist.
2. Choose the Required Functions of the Registration Forms
Some gyms, swim or music schools start by requiring full details upon registration. Others offer a complimentary class and do not ask for payment details. Enrolling online allows your parents access to all enrollment information, waivers, easy payment options, and important class details.
When setting up your class registration, you have the freedom to adjust the registration process according to your needs. That way, you can balance the need for information with a simple registration process.
Benefits of Using the Jackrabbit Class Enrollment Software
If you Google “online enrollment solutions”, you will get dozens of results. Some of them may be extremely affordable and you feel tempted to spend as little as possible. However, you must consider the benefits of a tested and proven set of class management tools, including:
1. Easy Onboarding for Your Enrollment Staff
Jackrabbit Class is very easy to use. There are numerous options for support including:
- Free webinars
- Training videos
- Dedicated Onboarding Coach
- Set up instructions tailored to your needs
- Unlimited support and guidance
The goal is to help you get set up and going in Jackrabbit as quickly and easily as possible.
2. Simple Set-Up of ePayment Systems
Once you have begun your journey with Jackrabbit, it’s time to set up ePayments. Jackrabbit has an ePayment Team that will help ensure your center receives the following payment processing benefits:
- Next day payout of funds
- Robust financial reporting
- 100% rate transparency
- Built-in discounting, prorating, and Surcharges allow you to save money
3. Staying Ahead of Your Competitors
Modern solutions for enrollment and managing classes ensure that your business offers customers more value for their money. This will help you stand out against the competition and enhance your parent experience.
4. A Smart Online Enrollment Tool That Works on All Devices
Parents can enroll their kid(s) from any device. I don’t want this to sound like centers can successfully use the application on their phone because that’s not the best client user experience.
Parents can enroll their child anytime, anywhere on the device that’s convenient for them. Jackrabbit Class offers your customers mobile app and Parent Portal experiences that they can access for quick enrollment whenever, wherever.
5. Increased Customer Retention
Did you know that increasing the number of recurring clients by only five percent can boost your revenues by as much as seventy-five percent? This significant increase is explained by many factors, such as:
- The cost of attracting a new client is five times higher than the cost of keeping an existing client happy
- Satisfied clients will recommend your center to their friends and family members, helping you get more new clients
- Ongoing clients tend to buy more add-ons, such as extra lessons or private coaching than new clients
A user-friendly online enrollment and class management system is one of the perks that keep clients coming back to your center for more lessons or simply to stay engaged in their favorite activity.
Jackrabbit Class – Your Trusted Online Enrollment Solution!
Streamlining enrollment and class management processes is a simple choice with a major positive impact on your gym, music or swim school. Consider starting a free trial to see how Jackrabbit Class can work at your business and help you conquer enrollment!
