Managing staff is probably one of the most time-consuming tasks a youth activity center owner faces. You have to hire the right people to teach the right classes and run the front desk the right way.
After all, first impressions are everlasting. To make the best first impression, you need to make sure your staff is equipped with all the tools they need to be successful and properly represent your program.
That’s where class management software comes in. The right business management application will help you easily manage classes, students, families, and staff from just about anywhere. And through the Jackrabbit Staff Portal, you can manage your team easier than ever!
How to Manage Staff With the Jackrabbit Class Staff Portal
If you have a great team and you want them to stay at your center, there is no doubt you are always looking for ways to increase staff retention by keeping them happy. Engaging your staff and giving them the right tools to make their lives easier is the key to that. (Spoiler alert: it’ll make your life easier too!)
Here are four features of Jackrabbit’s Staff Portal that will help you manage your staff:
1. Communicate With Your Team
Staying in touch with your staff in the most efficient way is almost as important as the message you are sending. The Staff Portal is a great way to send messages:
- for specific employees
- based on department
- for all employees
As soon as your staff logs in to the Staff Portal, they land on the home page with all announcements in one place. [—> Check out the help article]
2. View Their Schedule and Set Availability
As class schedules change from session to session and events are added throughout the season, instructors need an easy way to see their schedule. Encourage your teachers to check out their My Schedule tab in their Staff Portal to easily view or print their schedule details.
Staff can even access their schedule via the Staff Portal on their phone, so they can view their schedule anytime, anywhere!
Jackrabbit’s Staff Portal also gives teachers the ability to mark their availability, giving you quick access to assign substitutes.
3. Track Hours for Payroll
Payroll can be dreaded, time-consuming, and down right not fun. But, what if your employees could help you help them? The Jackrabbit Staff Portal has a time clock feature for your staff to clock their hours.
For your staff members that fill multiple roles, they can clock hours for different departments. On the back end, you can assign each staff member different pay rates for different departments. The ability for staff to add a note with their time entries also makes it easy for them to let their manager know why they may have an extra shift to cover a sick co-worker during a pay period, for example.
Whether you have a payroll solution or do your own, the time clock in the Staff Portal creates the time entries for you to approve and process, making payroll a much quicker task to mark as done!
4. Determine Access for Your Staff
Want to set limitations in your Staff Portal? No problem. Jackrabbit’s Staff Portal was designed to allow you to determine who can do what and whether or not your staff has remote access. Remote access allows your staff to manage their time, classes, and lesson plans at their convenience rather than only when they are at your facility.
Setting up the Staff Portal is easy with our 5-step guided setup where you can determine how much access your staff does or does not have. And, the best part is you can make changes at any point. Just another example of how customizable Jackrabbit is for you and your youth activity center!
How to get Started With the Jackrabbit Staff Portal
It’s quite possible that you are shopping around for that perfect new class management software to implement at your youth activity center. And if you feel like you are ready to explore more of Jackrabbit, our team is waiting to help lead you to success!
With a white-glove onboarding service and 90-day money back guarantee, our team makes it easy to get started with Jackrabbit and the Staff Portal. Discover how we can support your youth activity center by talking to our team today!
