Jackrabbit Tips & Tricks

What’s So Great About Jackrabbit’s Time Clock?

Time Clock saves time for studio owners and managers and gives them the tools they need to reduce inaccuracies in payroll data.

Jackrabbit’s Time Clock feature automates the studio’s process for tracking payroll. This eliminates time-consuming, manual tracking that can be frustrating and wrought with inaccuracies by turning time entry over to employees to track for themselves in the employee portal. A quick check of employee-entered data is all that is required before Time Clock data can be exported to Quickbooks or Express Payroll.


Time Clock enables owners and managers of dance studios to aggregate accurate and standardized data and automate its delivery to their payroll systems. The feature enables employees to log and track their time in Jackrabbit’s employee portal. This does not replace payroll capabilities, but provides payroll systems with accurate pre-payroll information. Employee activities can be broken down to accommodate tracking by varying pay rates or duties and will note instructor availability and class instruction times. This is a significant enhancement that Jackrabbit offers at no additional charge to clients.

Jackrabbit’s Time Clock contains the following functionality:

  • Provides an online Time Clock for staff to record their time (both at your facility and/or remotely)
  • Creates Departments as “buckets” for staff hours
  • Allows multiple methods of time entry
  • Records Location and Department per time entry
  • Records Hour Type (regular, overtime, holiday, sick, vacation, PTO)
  • Records Staff Pay Rates
  • Approves time entries, at either individual or department level
  • Adds “Time Buffer” to scheduled class hours to identify overages between actual hours and scheduled class hours
  • Exports total hour information to QuickBooks or Express Payroll
  • Estimates Gross Wages
  • Creates Reports

What Time Clock DOES NOT do:

  • Calculate overtime wages with the multiplier (time and a half, double time, etc)
  • Calculate any withholdings, deductions or payroll taxes; or process payroll


What do Time Clock users think?

Watch a video with John Aardema’s comments about how Time Clock has improved the way the Gymnastics Academy of Atlanta operates.

“We were excited to try out the new Staff Time Clock with Jackrabbit.  We see huge potential to save time and money and be more efficient as we grow.”  “We love that Jackrabbit takes our individual needs into consideration when designing great tools for schools like ours so that it accommodates the way we do business.” – Meg Roundy, Kings Swim Academy

“When we saw the enhancement alert, we immediately noticed the functionality in our system. Now I can get rid of the additional expense of the online Time Clock we’ve been using. Kudos, Jackrabbit!” – Jamie Crippin, Hearts In Motion Baton, Dance & Cheer Center

“The new Jackrabbit Staff Time Clock is a great tool for managing our staffing hours.  Thanks to Jackrabbit for creating a system we could set up in just a few hours and begin monitoring the very next day. Adding Staff Time Clock has made our Jackrabbit dashboard a hub for managing our staff and students!” – Karen King, U.S. Swim Academy

“With Jackrabbit’s Time Clock, our staff no longer needs to manually split their time between departments and I no longer need to manually check the accuracy of their reports.  Time Clock saves my bookkeeper 2 hours every payroll by making it easy for her to export data from Quickbooks and access the system from home.” – Patti Komara, Patti’s All-American Gymnastics and Tumblebear Connection

Take a look at our Time Clock Guide if you want details.



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