• The Ultimate Guide to Online Payments During the Holidays

The Ultimate Guide to Online Payments During the Holidays

For many people, the holidays bring a certain joy to the end of the year. Family, friends, food, and quality time spent with those you love are a few things that come to mind when thinking about the holidays, whether you celebrate Thanksgiving, Hanukkah, Christmas, Boxing Day or Kwanza.

But, with the hustle and bustle of all the holiday fun comes some considerations for your business. Keeping a tab on your funds will help you plan your finances and set yourself at ease to enjoy the holidays to the fullest!

3 Money Tips for your Business During the Holidays

Here are 3 tips to help you with your business during the holidays so you can enjoy some downtime to celebrate with your loved ones!

1. First things first – know your settlement time

In the day and age of electronic payments, knowing your settlement time options are very important so you have an idea of when you will receive that money in your account. The settlement time is simply the ‘cut off’ for same-day processing.

Let’s say your settlement time is 8:00 pm. Any electronic payments transmitted at 8:01 pm or after will process (or settle) the next business day. Settlement times earlier in the day will ensure your money is received the fastest. However, later settlement times will help your processing statements line up better with your bank deposits.

Each business owner should weigh the pros and cons of each scenario to decide what is best for them and set the settlement time accordingly. If you aren’t sure, work with your gateway to determine what is the best fit for your needs!

If you process electronic payments (commonly referred to as ePayments) with Jackrabbit Class for your youth activity center, we recommend setting your settlement time to 11:30 pm. This will help Jackrabbit, which has a reporting time frame that ends at midnight daily, match more closely with your processing statement from your merchant. Reconciling your bank account will be a much easier task!

2. Prepare yourself for settlement delays

With the holidays comes bank closures. Why should that matter to you? Well, if the banks are closed, that delays when your electronically-processed payments hit your bank account.

This isn’t such a downer if it is something you are prepared for. But if it hits you by surprise, you could find yourself in a pickle! Especially with payroll – you want to make sure that you have the funds in your account when you need them there.

As you get closer to the holidays, encourage your clients to get their accounts paid up before heading out of town to be with their families. Most often, payments are due at the beginning of the month, so asking your customers to have their account current towards the end of the month (when the holidays tend to fall) shouldn’t be unreasonable.

Being aware and proactive under these circumstances will make for a happy holiday season for you and your employees!

How else can your youth activity center get holiday ready with Jackrabbit? Explore the expert holiday planning advice, tips and downloads available in Jackrabbit’s Holiday Resource Center.

Visit the Holiday Resource Center

3. Be aware of scammers!

The holidays have a way of getting people in the spirit. Everyone is more cheerful and generous than normal! Unfortunately, scammers know this and use the holiday spirit, also known as vulnerability, to their advantage.
What should help you spot a scammer?

When you hear stories about scams, it’s easy to think “I’d never fall for that!” but sadly, it happens more than you know. Youth activity centers aren’t exempt.

A few of our clients shared their experiences in hopes of bringing awareness to others. While Jackrabbit keeps information secure, it is important that you look for red flags when dealing with unfamiliar people.
What are some examples of red flags?

ePayment Scam Awareness

A new customer wants to pay for a large number of lessons or classes with a little extra upfront for good measure. If they ask to pay with a credit card, chances are the card is stolen.

Scammers can use a story that pulls on your heartstrings. Perhaps a family member is sick and they want to help get the children to dance class. They will ask that the extra money they paid be given to a driver, for example, in cash for transportation costs.

Sometimes, scammers will contact you afterward and ask for a partial or full refund because they have been unexpectedly hospitalized. Oftentimes, they will ask you to send the money through something like CashApp, Zelle or Venmo. The rightful cardholder can also initiate a chargeback and funds are immediately removed from your account for the entire amount plus a chargeback fee. This will leave you missing double the amount originally paid.

If you find yourself in this situation or one similar, always refund back to the original credit card. Better safe than sorry!

Scammers are very creative and inventive. If you recognize it for the scam that it is, politely decline their offer by telling them this is against your policy. Then pat yourself on the back for recognizing the red flags! If you miss a red flag, contact your gateway provider immediately so you aren’t out even more money.

By providing these money tips, we hope to help you keep the joy in your jingle – and protect yourself and your money – this holiday season!

Interested in more business tips? Subscribe to the Jackrabbit Class Newsletter.

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About the Author:

With experience as a competitive swimmer and coach, Haley is passionate about helping businesses get the most out of their class management software. As part of the Marketing Team, she spends her time connecting with clients and showing future clients how Jackrabbit can change their business for the better. Outside of work hours you can find Haley out on the boat, on the search for the best brunch food, or cheering on the South Carolina Gamecocks.

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