Gaining industry knowledge is our passion.

4 Essential Aspects of Quality Dance Studio Management Software

Do you know what’s even more significant than having dance studio software? Having quality software that’s robust enough to meet the many needs of your dance studio. Think of it as hiring an administrative assistant; not all candidates are going to equally fulfill the role.

Choosing the right dance studio software program can be as significant as the choice of a seasoned administrative professional versus a novice who needs a job but has absolutely no organizational skills nor previous work experience. We’re guessing you’d prefer the seasoned professional, correct? Well, to the inexperienced eye, all software may appear similar. But that’s far from true. As you shop around for dance studio management software, make sure that it contains these four essential aspects.

Online Registration

From attracting new families to keeping your existing dance family happy, the significance of online registration cannot be overstated. By offering this convenience, you eliminate a stressor for busy parents while also streamlining your staff’s responsibilities. No one has to be present extra hours to field questions, accept registration forms, process payments, or enter data. Instead, parents can easily view class schedules on their own, input their own data, and pay online. Class lists are automatically updated in real time, avoiding frustrations and confusion on both ends.

Parent Portal

The service of your dance studio software shouldn’t end on registration day. When a dance studio software program offers a parent portal, parents have access to customer service any time, day or night, even when you and your staff are out of the office. From recurring payments to extra fees for recitals or competitions, processing payments couldn’t be easier. It will also include communication tools to keep parents informed of any announcements or changes. Ideally, it should offer the option of selecting all contacts or certain segments of your dance studio family as well as sending text messages in case of emergency. And all communications should be able to be tracked.

Staff Portal

In addition to a parent portal, a quality dance studio management software program will contain a staff portal that can be customized to allow various staff members access to the information they need. From communicating with parents to viewing announcements and checking schedules to logging hours, we’re guessing you can start to imagine how this kind of software could improve your staff’s efficiency and reduce administrative tasks and the potential for errors.

Financial Management

A quality dance studio management software program will allow for payment processing, revenue tracking, payroll processing, and robust reporting. Ideally, it should also be able to be integrated with your existing Quickbooks accounting program.

Perhaps as you’ve read about these four essential attributes of a quality dance studio management software program, you hadn’t realized there could be one that would be able to streamline so many of your administrative processes. Well, not all software programs do. But there is at least one: Jackrabbit Dance. Contact us today to learn more about how we can help your dance studio succeed!