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Integrated Solution Makes Sense for Gyms That Take Their Payroll Processing Seriously

Jon Aardema of Gymnastics Academy of Atlanta talks about using ExpressPayroll in conjunction with Jackrabbit’s Time Clock.

Using ExpressPayroll in conjunction with Jackrabbit helps your business by:

  • Taking the worries and hassles of payroll out of your hair.
  • Eliminating concerns about payment of withholding taxes and tallying end-of-year tax totals.
  • Making time entry more accommodating to employees preferences and schedules.
  • Giving employees a payment process that they can depend on for accuracy and timeliness.

A Smooth Start

Set up with the Time Clock features in Jackrabbit and payroll details through ExpressPayroll is self-explanatory.

It’s easy for owners or managers to get started. The number of hourly rates and types of employees you have determine how you set up the details.

The interface for entering time is intuitive for employees. It’s web-based and mobile-friendly and gives them tremendously flexibility in entering work hours from wherever they are.

“Obviously all of our gyms don’t operate in the same way so being able to fit the system around the tracking and payment needs that your organization and your employees demand is critical. It’s so straightforward and simple that both groups ‘get it’ in a heartbeat.”

Rewards to Reap

Jon’s staff previously filled out time sheets that he tracked in Excel. As the gym – and the staff – grew, there was no way that Jon could continue to use such a time-consuming process to produce payroll.  His interruption-wrought afternoons are not the setting that would allow him to take on a process that is frustrating for him and surely more time-consuming than it needs to be.

“The integrated process puts Jackrabbit’s Time Clock in charge of time management and turns the time entry process into an employee implemented one. The Time Clock allows me to simply check and approve time entries. Hourly ‘budgets’ are set so that I immediately know when enough or too few hours have been worked. I can even email the employee about the discrepancies directly from the interface. The entire process is quite magical!”

Beyond the rewards Jon reaps from getting rid of time sheets and using an “integrated payroll system,” he enjoys end-of-year services that make tax filings painless.

“My expertise is the gym. Payroll is not where I’d prefer to spend my time because each process is a challenge for me. By using the integrated Jackrabbit-ExpressPayroll solution, I can hand off the entire process and concentrate on my business. One of the biggest worries that ExpressPayroll eliminates for me is payment and tracking of withholding taxes. I can rest easy in knowing that this critical component is taken care of by those whose understand the laws, the requirements and the forms.”

Jon isn’t the only one who benefits from this process. Employees have access to do more than enter time. They can self-serve their pay stubs and end of year earnings without the need to ask staff for help in getting to their information.

“Employees can see their pay stubs anytime they need to by logging into ExpressPayroll’s portal. When W-2s are available, employees can log in and print their own forms. This makes it easy for employees and liberating for the gym’s staff since they are no longer the sole resource for that information for employees.”

One Click and Done

The only thing left to do after confirming employee time entries is clicking the Export to Payroll function!

After that click, consider your payroll done because ExpressPayroll is awaiting your export to tally your payroll – according to rate specific hours – and to ensure that each employee is paid for everything they earn and only what they earn. Every detail is analyzed and executed so that your organization is always on-time, up-to-date, accurate and compliant.

No hassles. No worries.

“The integrated solution is a beautiful thing. Jackrabbit’s Time Clock works flawlessly with ExpressPayroll’s systems and the ExpressPayroll folks know Jackrabbit so well that every aspect of the process is seamless.”

Jackrabbit Provides Owners with Powerful Tools that Offer Distinct Benefits to Parents and Staff Members

Gymnastics Unlimited New Jersey                       

www.gu-nj.com

1 location, 450 students, 30 instructors

Owner, Kathleen McCormick

THE CHALLENGE

Kathleen was in search of an online solution for managing her gym. She had used several popular systems in the past but found that none provided the features, flexibility and robustness that she needed to handle her day-to-day operations and could move her gym forward.

THE SOLUTION

Kathleen was very excited about the online features that Jackrabbit’s platform offers. Being able to register and manage account information online in addition to enjoying the convenience of auto pay features mean Kathleen’s gym is a 24 hour operation – and parents have noticed that. These online features eliminate time-consuming manual processes for Kathleen’ staff and set her gym apart from the other gym’s in the area.

Jackrabbit also offers an amazing option – free of charge – in the unlimited lead file. Gyms that want to market to inactive families and prospects can keep these contacts separate from their active families, yet still use Jackrabbit tools to communicate with them quickly and easily.

The time savings that Jackrabbit has made possible are difficult for Kathleen to quantify. Kathleen has definitely seen an increase in her office’s professionalism and in the staff’s confidence in data accuracy and considers Jackrabbit to have been a catalyst to her smoothly flowing operating processes.

JACKRABBIT ADDED VALUE

Jackrabbit has helped Kathleen and her staff to elevate their performance and professionalism in operations, customer service and marketing and given them differentiators that parents notice.

“Jackrabbit’s online registration has made our lives much easier! Parents love it because they can use it and the portal to do everything they need to do – except drop their kids off for class!”  

— Kathleen McCormick, Gymnastics Unlimited New Jersey